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Northern Wyoming Mental Health Center Inc.

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Title:Administrative Secretary - Buffalo, WY
Location:Buffalo, Wyoming

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We are seeking a highly organized, responsible and compassionate individual for the position of Administrative Secretary for our Johnson County Outpatient Clinic team!


  • Generally Monday through Friday 8:00 a.m. - 5:00 p.m. with a 1 hour designated lunch break. Evening group coverage is also required. Schedule is adjusted to maintain a 40 hour work-week.


  • Coordinate routine correspondence and communications, entering data and/or preparing correspondence, reports, etc.
  • Greet, screen, and schedule clients according to need and assignment, and in accordance with the identified process in the office, to include the assessment and collection of fees and explanation of applicable agency policies.
  • Prepare receipts for payments, performing all accounts receivable functions related to client accounts
  • Prepare and submit data, reports, deposits and vouchers according to established schedules and deadlines.
  • Respond to minor client requests and complaints, reporting all complaints to the immediate supervisor.
  • Establish and maintain clinical records, including the appropriate closing of files.
  • Monitor security practices, timely flow of data, and destruction of files.
  • Assure compliance with all agency policies and procedures.
  • Monitor routine maintenance for building and property and present needs to manager.
  • Conduct inventory and order all office and program supplies and equipment.
  • Perform duties assigned as the Health and Safety Officer for the county.
  • Assist in the training of new staff in the county office as delegated by Human Resource Manager.
  • Maintain confidentiality and follow HIPAA requirements in all interactions related to the agency, i.e., any records or client related information. Assure responsiveness to community agencies and the general public.
  • Demonstrate flexible scheduling to meet the needs of the organization and the County office served.
  • Other duties as assigned



  • High School Graduate or General Education Degree (GED) required
  • 2+ years of experience required
  • Valid driver's license required
  • Applicants must be proficient in basic computer programs including Microsoft Office Suite, and willing to learn electronic health records system application



  • Competitive Compensation
  • Extensive Benefit Package
  • Vacation Leave
  • Sick Leave
  • Paid Holidays
  • Wyoming Retirement System (State Pension Program)
  • and much more!


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Hours:Generally Monday - Friday 8am to 5pm. Some evenings may be required for group coverage. Flexible scheduling to meet the needs of the clients
Benefits:Full-time employees are eligible for an excellent benefit package the first of the month following commencement of employment. This outstanding package includes medical/Rx, dental, vision, life insurance, and retirement plans. Annual leave, sick leave, and holidays are also awarded. The Center covers workers' compensation, professional liability insurance, staff development opportunities, and an accredited e-learning program.
Contact:Human Resources Manager
Address:Northern Wyoming Mental Health Center, Inc
909 Long Drive, Suite C
Sheridan, Wyoming, 82801

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